Moving Office? Make Sure it Boasts These Features

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There are many reasons that you may need to move the office to a new location. Perhaps the company has changed its geographic position. Or maybe you’ve simply outgrown the old space and need something bigger. The reason behind the switch doesn’t matter too much. The important thing is that the transition is as smooth as possible.

Ensuring that your new office space is perfect will bring a multitude of benefits to your company. Here’s how to ensure that yours hits the mark.

Make It Safe

First and foremost, your office spaces need to be safe. This is one of your biggest responsibilities as a business owner. After all, it could save lives. Preparing for the worst is essential, and fire protection equipment should be one of the first investments you make.

Meanwhile, using CCTV and other security systems will ensure that the office areas are protected. Not only is the crucial for the staff, but it’ll also protect your assets.

Embrace The Latest Facilities

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In business, it’s imperative that you stay ahead of the game by incorporating the latest systems into your operation. Moving office spaces is the perfect chance to make those necessary upgrades. The key here is to know which facilities are worth your time and money.

Of course, you also need to ensure that your staff is capable of using those items to their maximum capabilities. With the help of a few training programs, this won’t be a problem. Let’s face it; a stronger team can only create a more effective business too.

Make A Lasting Impression

Employees aren’t the only people that might enter your office spaces. As such, it’s pivotal that you take clients and business visitors into consideration too. People make quick decisions in business, and the vibe of your office could go a long way to influence their decisions.

With this in mind, creating an attractive reception area is vital. Display cabinets are a great way to show off awards and accolades. Choosing stunning interior design features will ensure that your business stays fresh in their minds.

Keep Staff Motivated

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Building an office that allows employees to achieve great things is crucial. However, they’re only human. So don’t forget their human needs too.

Motivation and morale play a huge role in the overall production of your office. As well as offering staff perks, you should ensure that the office boasts basic facilities. A water cooler, for example, could make a huge difference to concentration levels. Aside from anything else, those gestures show your appreciation. And it won’t go unnoticed.

Think About Outside Elements

Of course, the office space itself needs to be the priority. But you must not overlook the importance of other factors. The working day doesn’t start and end at the office door. Upgrading the staff car park, for example, can make a huge impact on the atmosphere. Likewise, it can have a massive impact on the opinion of your visitors.

The office is the heartbeat of your operation, and you must pay full attention to the whole environment. Get it right, and the entire business should reach a new level of success. Ultimately, that’s the whole point of making the move in the first place.

 

Let’s Make Your Office More Efficient

It’s crucial that your office is running at the highest level of efficiency possible. Efficiency will mean that you are saving money in your business model. You will also be providing your products or services at a faster rate, perhaps even beating your direct competition. That’s important as it ensures your company is in a far stronger position on the market. So how can you make sure that your business is as efficient as possible? You might be surprised about the changes you should make in your office to do just that.

Color And Style

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It’s hard to believe, but the color and style of your office has a direct impact on how efficient your workers will be. You might think that you don’t need to worry about trivial details like this, but you’d be surprised. Did you know that different color tones can have a secondary impact on our moods or emotions. For instance, crimson shades make us more susceptible to anger and negative emotions. Light blue colours make us feel happier. Therefore, if you want your employees to be happy, you should be using this color in your office. You might wonder why the happiness of your employees is important. Well, we’re certainly not suggesting you should make them happy out of the goodness of your heart. If your employees are miserable, they’re not going to be working as hard for you. Therefore, they’ll be working at a less efficient level in your office.

The style is important too. By this, we mean the way that you structure your office. Depending on the type of business that you’re running you may want your employees to work independently or perhaps as a team. If you want them to work independently, make sure that they have their space and privacy. If you want them to work as a team, you need to think about how to set up group areas. You can do this by either having designated areas in the office for group work. Or, positioning the desks towards one another.

 

 

Training

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There are two types of training we recommend if you want your office to function at a more efficient level. First, you may want to think about getting signed up for a continuous improvement course. On this course, you’ll learn all about waste management and how to cut waste out of your business model. If you do this, you will reach a higher efficiency level.

As well as this, you may want to consider training up your employees. By training your employees, you will see a significant return on your investment. They’ll have more skills to deal with the issues in business that could slow down the rate of work. This could be the ability to deal with a troublesome client. Or, perhaps the possibility of working in a different sector of your company, thereby making your model more flexible.

We hope you use these two ideas to make your business office far more efficient in the future. If you do this, you will certainly add strength to your company.

Preventing Incidents And Injuries In Your Office

Preventing Injuries and Falls in the Office

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It’s important for business owners to understand that when they open an office or business premises, they accept a duty of care. This means that they are responsible for the welfare, safety and protection of their workers. They must keep them safe from harm while they are at work or on the premises. They must also look after anyone else who might be on the property. This might include any member of the general public, colleagues, or hired contractors. If anyone is injured on a property that you own or use as a business, you will be held liable, and you could be made to pay damages.

That’s why it’s important to know the type of accidents that could occur in the office and how to prevent them. If you know the hazards, you’ll be able to make sure they never cause an issue in your business.

Trips, Slips, And Falls

Perhaps one of the most common causes of an injury in an office or work establishment is a trip, slip or fall. This could be caused by human error. But usually, there is something on the ground that causes the person to fall. That might be a wet substance or a loose wire. It’s also possible that an issue with the environment has affected a person’s vision and caused them to fall. There are a few things you need be careful of. First, loose wires should never be left over the floor. Instead, they should be tucked under a desk or secured to the wall. You can even make sure that wires run under the carpet to prevent a floor. But the safety switches must still be accessible.

Any liquids on the floor should be cleaned up immediately. Signs should also be used to show that there is liquid on the floor or that a surface is wet. This is of the utmost importance. If someone slips on a floor that is clearly marked as wet, you are less likely to be held accountable.

Finally, make sure you check that visibility is high in all areas of your place of work. This might be a stairwell where light is flickering. Even something as small as this can cause a distraction, making someone fall.

Electric Shocks And Fire

Another major cause of injuries in the workplace and even fatalities are electric shocks. When you think about it, there are plenty of electrical appliances in your workplace. If the wires are damaged or frayed, they could cause an injury. Imagine, the simple example of a kettle in your office kitchen. If the wire for this is loose or broken, it could get wet. At that point, it could shock the user and even lead to a fatality. That’s why appliances and safety switches must be checked regularly. You can find more about RCD testing online. It’s a crucial service for any business.

Although appliances don’t just need to be checked to prevent electric shocks. Checking your appliances and switches could prevent a fire occurring on your premises. If a fire does occur, you must make sure that everyone follows the correct safety procedures. This is your best chance of getting everyone out without any injuries.

 

We hope you have found this information beneficial, for keeping your office safe.

Community Coffee’s Military Match Program: This is Outstanding!

The Coffee is Equally Impressive...

Community Coffee K Cups
Whether you work in a traditional office or a home office, like me, you know what I mean when I say most afternoons BEG for little wake-up call. Naturally, my favorite wake up call can be summed up in one word – COFFEE.

Community Coffee, a great name in coffee for ages, now offers K-Cup Pods and I know you’ll love them as much as I do. Not only are they rich and full of flavor – Community Coffee has a stellar reputation for giving back.  One of their most popular programs is their wonderful Military Match Program.

Community Coffee’s Military Match Program

Community Coffee Company’s Military Match program has helped Americans across the country send more than 4.2 million cups of coffee to active-duty personnel worldwide.

When customers purchase 4 bags or boxes of Community® coffee online, the company doubles each order, donates a Signature Military Mug and sends them to any APO/FPO address provided!

How it Works:

STEP 1:
BUY 4 – Buy your favorite Military Match Set of four 12 oz., 16 oz., or Single-Serve 18 ct. coffees.

STEP 2:
GET 4 FREE – We’ll match your purchase with an additional four items, and send all eight items to the APO/FPO or military base address you provide.

STEP 3:
A FREE MUG! – We’ll even include our Signature Military Mug with your shipment.

Please read more about Community Coffee’ s Military Match Program and help spread the word. While you’re at it, be sure to check out their K-Cup pods. The Golden Caramel and Breakfast Blend varieties are outstanding!

Paper Mate Felt Tip Pens, 12-Pack

Beautiful, Can't Miss Colors - Great Price Online

Paper Mate Flair Point Tip Pens
As I’ve said and said often, I am beyond obsessed with pens. Seriously, my home office has more pens than a lot of office supply stores. Lately, I’m in a HUGE felt tip pen phase. A while back, I bought a red one for keeping score (baseball) and began using it in my daily work.

I felt in love and haven’t been the same since.

Why am I so CRAZY about these colorful Paper Mate Flair Felt Tip Pens?

  • They’re easier to see than most ink pens and certainly easier to see than pencils. Whether you’re dealing with tired eyes, poor lighting, or aging eyes (or the trifecta, of course) – these pens are SO MUCH EASIER to see and read. Trust me, once you get used to using these guys, people will  have to pry them out of your hand.
  • Great for color-coding. When you have a rainbow of colors at your disposal, you can color code to do lists, planners, etc. I go with RED for things that are the most “urgent,” PURPLE for things that are more or less “optional” and GREEN for things that fall in between.
  • Perfect for wall calendars. I’ve decided that it’s almost worthless to write on wall calendars with ink pens. Unless you get right up on it, an important event can come and go without you ever being the wiser. These Paper Mate Flair Felt Tip Pens make the event stand out, so you see it coming for days at a time.

Click through either of the links above for more information.  This set is a great buy – I’ve compared the prices in stores and Amazon seems to be the way to go.

Why You Shouldn’t Be Afraid to Outsource

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The idea of outsourcing seems to offend many business owners. After all, shouldn’t you be producing all the work that has your company’s name on it? This mindset has caused the word outsourcing to be a dirty word in some minds.

But outsourcing is something that many of the biggest names in the corporate world do. And it’s not something that people try to sweep under the rug, either. It’s a common and completely ethical practice. It doesn’t matter what line of work you’re in or how proud you are that the work is yours. Eventually, you’ll run into a situation in which outsourcing is the right move.

Don’t believe me? Check out these key reasons that you shouldn’t be afraid to outsource.

It saves money

If you’re even considering outsourcing, it means you have some sort of deficit in your own office. Usually, it means that you have fewer employees than what is ideal or even required to see a project through to completion.

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The answer to this solution isn’t necessarily to hire more people. Hiring people costs a lot of money. The expenses of the recruitment process are high. There’s also the salary to keep in mind! Outsourcing gets more hands on the project for less money.

It ensures quality

People in the outsourcing industry are highly-skilled. Many people don’t seem to believe this is the case. They’re convinced that outsourcing couldn’t possibly produce the quality that an in-house employee could.

But the fact is that outsourcing companies rely on their reputation more than your average company. They need to hire people who have demonstrated excellence in that particular field during their careers. An outsourcing company will work with you to ensure you get a result you’re happy with. Read up on the importance of quality at www.smallbusiness.chron.com.

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It saves time

There are a lot of companies out there who don’t have a dedicated IT department. After all, your average office worker is pretty computer literate by now. Many of them can even fix some of the most common technological issues themselves. If they can’t, a quick Google search may provide the answer.

But the problem here is that this takes time away from what the employee should be doing! And if the problem is particularly complex, then you could waste hours trying to fix or work around a tech issue. In this situation, you’d save time (and money!) by getting outsourced IT support. You can find out more at www.continuous.net.

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It expands resource potential

At some point, every business owner has to deal with their office not having a resource they require. It could be a specialist of a particular field. It could be a specific piece of very expensive technology. Whatever it is, it means you have to work with what you’ve got, even if that means the quality of the product will suffer.

Which, of course, you don’t want, right? When you open yourself up to more resources, then you’re helping your end product. Let’s say, for example, that you need illustration for a project. Sure, some people on your team can draw. But do you have graphics tablets? Scanners? The best art and animation software? Then your project may suffer if you don’t expand your resource availability by outsourcing. See www.maaillustrations.com for more information.

Essential Tech For A 21st-Century Office!

Business requires a lot of technology to function these days. Your standard company offices will more than likely feature a computer at each desk, as well as countless other devices around the room. However, what are the essential items that your office needs? Here are the answers! Let us know your thoughts.

Office Tech

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All-In-One Printer

Your business won’t function without an all-in-one. They’re quite simply an essential! As much as business has become digitalised, we still do a heck of a lot of printing, copying and scanning each and every day. It’s probably more than you realize! Therefore, you’ll need to pick up a couple of printers for your office, and set them up to your network. They do literally everything, except make the coffee! You’ll need a separate machine for that… However, we took at look at a great Epson All-In-One not so long ago, which may be worth a read. Remember to print up some high-quality printing paper along with your new printers. Those business documents aren’t going to look impressive on whatever you’ve got lying around in the scrap paper drawer!

The Cloud

The cloud is the business world’s new best friend. It offers an unparalleled amount of functionality across a number of different devices. This generally makes losing files a lot more difficult. This, is, obviously, ideal for companies who deal with hundreds of different documents each and every day. It is easy to misplace things, but if they’re always getting backed up to the cloud, then it’ll be hard not to find them. Services like OneDrive, Google Drive, and Dropbox are leading the way in this department. However, businesses often look towards more enterprise friendly solutions for their company. Once you’ve got hold of a cloud service, then there’s another step you’ll need to take. To make things easier, you’ll must acquire some cloud search services. So, whether your data is public, private or a hybrid of the two, no matter where it lives, you’ll be able to find it. Neat!

Tablets

Finally, you should really take a look at tablets, and see if they might have a place in your office. These mobile computers are helping employees worldwide get things done much more efficiently. Creative professionals rave about tablets for their simplicity and ease of use. Designers simply love them! So if your business lies within this industry, then it’s definitely something to have a look into. There are a wide array of Android tablet solutions. However, Apple is by far leading the way with its iPad line. iPad’s run iOS, and, as a result, have access to the millions of apps available to downloaded from the App Store. Apple is ahead of Google in terms of both quality and quantity in this regard. Thus, if you’re going to invest in tablets to improve productivity in the office, then go for iPads.

Ultimately, any of these bits of kit will serve your business well in the 21st-century. Offices are now being driven by technology, so don’t hold back when considering whether to adopt the latest advances.

Beautiful 3D Clock for the Contemporary Office, Home, or Home Office

Available in White, Black, Red, or Orange

3D Contemporary Wall Clock
The gorgeous 3D Contemporary Wall Clock, shown here, is one of the coolest clocks I’ve seen in a long time – a very long time. Perfect for the home office or traditional office, it’d also be pretty darn handsome in any room of the house.  This eye-catching clock is available on Amazon for less than $20.

3D Contemporary Wall Clock f
Features:

  • A wonderful art clock for decorating your home or office.
  • 100% brand new and high quality 3D Big Digits Kitchen Home Office Decor Round Shaped Wall Clock Art Clock.
  • Adopts advanced quartz movement to provide you precise movement and keep good time.
  • Simple, fashion and practical design.
  • Powered by 1 * 1.5V AA battery (not included).
  • Colors: White, Orange, Red, and Black

See 3D Contemporary Wall Clock for a closer look.


Cheap Ways to Make Your Office a Safer Place

Improving the safety of your office doesn’t have to be a huge challenge. It can be something that can be done very cheaply and easily these days. Here are some top changes to make in order to make your office a safer place.

Keep the Office Free of Clutter

When clutter is allowed to pile up in your office space, it can cause a real hazard. If things are often piled on top of each other, it probably won’t be long before that pile comes crashing down. And this could potentially hurt someone if those items are heavy. The same applies to the floors in your office. If there is too much stuff filling up the available floor space, then you will make trips more likely, and that’s not what you want. So, get rid of the clutter.

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Light the Office Properly

The way that the office is lit plays a bigger role in office safety than many people actually realize. If the lighting is poor and parts of the workplace are in the dark, then people won’t be able to see what they’re doing. Naturally, this leads to more mistakes and similar issues that could cause people to hurt themselves. It costs a tiny amount of money to install some more lights and power them throughout the working week. So, you have no excuse for not sorting this problem out.

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Avoid Slipping

Slipping is one of the most common accidents that occurs in the modern workplace. A fall can be a very serious issue though, and people can get badly hurt. This is not only bad for the person who falls, but it is also bad for the business from a financial point of view. They will seek compensation if they think that the office is not adequately safe. Avoiding slips is easy though. You need to have warning signs whenever a floor has been cleaned or is wet. And you can also invest in non-slip stair treads.

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Only Let Staff Work Reasonable Hours

The number of hours that you allow your employees to work will also make a major difference. For example, if an employee is doing a physical job, there is a chance that they could make a mistake. And those kinds of mistakes are a lot more likely when an employee is forced to work long hours. They could be avoided by making sure that they only work a sensible and manageable number of hours. It’s just as important to give employees breaks so that they can rest.

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Make it Easy to Report Concerns

There are many concerns that are raised in the office. But how easily is it for your employees to report these kinds of problems to management? It’s important to make communication as open as it possibly can be in the workplace. If people feel able to speak up and be honest, many accidents and safety hazards could be avoided. But if they feel like they will be punished for making criticisms, they will be much more likely to keep these concerns to themselves. And that’s not good.

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Awesome Ways To Organize Your Business This Year

The key to any successful business is organization. When you know how to organize your workload, you will start to prosper. That is because you can perform more tasks on a daily basis and increase your productivity. As a result, your profit margin will also increase. It is a vicious cycle and one that you need to get on board with as soon as possible. To do that, you have to know the tricks of the trade. Only then can you organize your way to success this year.

Lead By Example

You are the boss, so it is your job to teach the rest of the firm how to organize their workload. The best bosses lead by example. Then, an employee only needs to look in your direction to see how you operate. You also need to make them understand how important it is that they get their work life in order. Only when they buy into the idea will they begin to take it seriously. The carrot is better than the stick, so offer organization-based incentives for the staff.

Assign Keys

Keys aren’t just for opening and closing doors. In truth, you might never think it, but they are also good for organizing equipment. All you have to do is assign a key to a piece of equipment and track it wherever it goes. With the help of KEYper Systems Key Tracking, you should never lose a tool every again, no matter how big or small. Well, that is the theory! It is possible to track equipment with a simple log. However, they take much more effort to organize. And, they are nowhere near as effective. It is very difficult to fool a tracking system.

Go Paperless

The next step is to get your paperwork in order. However, there is a simpler and more efficient option: go paperless. As the name suggests, a paperless office doesn’t have to deal with any paperwork because it doesn’t exist. The key is to share files via the internet and interactive software programs. Then, there is no need to print out any documents. And, there is no need to get lost under a mountain of loose files. Most businesses go paperless for the monetary benefits. But, there are also organizational benefits to a paperless office too.

Office Organization

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Store Files In The Cloud

One way to complement a paperless office is to use the cloud. The cloud is a virtual storage space that a business can use instead of physical storage space. Although there is nothing wrong with storage solutions, they do muddy the waters. The cloud makes life much simpler. Not only does it prevent duplication, but it is also accessible from anywhere in the world. You are fine as long as you have an internet connection.

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Hire Help

There are certain jobs that need professional help. One that springs to mind straight away is accounting. As you aren’t an accountant, you should organize the books. Instead, you should leave that to a professional. As a result, you won’t make a mistake that could cost the company a lot of money. Also, you don’t have to worry about the pressure and responsibility.

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